MS Teams Recordings

When you start recording a meeting, you also turn on live transcriptions.

1. Start or join the meeting.
2. Go to the meeting controls and select More actions More options button > Start recording.
3. Everyone in the meeting gets notified that recording and transcription have started.

Important:

• You cannot make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.
• Meeting participants have the option of viewing the transcription during the meeting. For details, see view live transcription.

1. Go to the meeting controls and select More actions .
2. Choose one of the following:

• Stop recording: Stops the recording and live transcription.
• Stop transcription: Stops just the live transcription. The recording continues until you select Stop recording.

Important:

• Recording continues even if the person who started the recording has left the meeting.
• The recording stops automatically once everyone leaves the meeting. If someone forgets to leave, the recording automatically ends after four hours.
• If one of the participants has a policy for compliance recording, the meeting will be recorded according to the policy even if that participant is from another org.
• Who can start and stop recordings:

The university’s IT settings determine when the recording will expire. You will see a message indicating that when the recording pops into the meeting chat after the meeting ends.

For example:

Meeting recordings are automatically deleted after a certain time shown in the expiration date section.

The expiration date can be extended by using the info button:

The expiration date can be extended by 7/30/60 days, a certain date can be selected, or the expiration can be removed all together.

Open the details pane to view or change the expiration date.

There are a couple of different ways to get there:

1. 1. Click on the recording to open it in your browser. Once the browser page has opened, select in the upper right to open the details pane.
   2. Or, go to My files in your OneDrive or SharePoint site and view as a list. Mouse over the recording in question, select Show actions (the three vertical dots to the right of the file name), and then choose Details.

When the details pane is open, look for Expiration date. Here’s where you’ll see the date that’s currently set.

If you are the organiser of a meeting or have initiated the recording, once the meeting has expired, you would receive the following email prompting you to restore the recording if needed:

Important:

• Learn more about how meeting recordings in Teams expire: Teams Meeting Recordings Auto-Expiration
• Learn more about how the OneDrive recycle bin works: Restore deleted files or folders in OneDrive
• Learn more about how the SharePoint recycle bin works: Restore items in the recycle bin that were deleted from SharePoint or Teams

Only the person who started the recording and the meeting organiser can download the recording. Teams meeting recordings will be stored in OneDrive or SharePoint, depending on the type of meeting.

Go here to learn more about downloading files or folders from OneDrive or SharePoint. The recording will be available after the meeting was scheduled to end (so not necessarily when it actually ends).

• Channel meetings

For channel meetings, the recording will be stored in a Recordings folder in the Files tab for the channel.

The Files tab stores all files in a SharePoint site and document library for the channel. Everyone who is a part of the channel will have permission to edit and view the recording.

• All other meetings

For non-channel meetings, the recording will be stored in the Recordings folder in the OneDrive directory of the person who started the recording.

• Downloading the meeting transcript

When you click on the video, you will see two download tabs, one to download the video and one to download the transcript of the video. The file format for transcripts is .VTT.

Important:

• Only the organizer of the meeting and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording. 

Once you have downloaded the Teams recording, you can upload to Panopto by heading to the ReCap (Panopto) link in the Moodle footer

• Select Create Upload Media

Once uploaded, you can edit your recording, add quizzes, view statistics and/or create captions.

You can find more information on the eLearning Services guidance page ReCap (Panopto) Lecture Capture and Live Streaming, in particular the section Editing your recording | Adding quizzes | Viewing stats | Creating captions.

Full guidance on uploading your video to Panopto can be found on the eLearning Services guidance page Adding Videos and other large files to Moodle via Panopto or OneDrive.

If you wish to add the recording to your module course page, please visit the full guidance on the eLearning Services guidance page Adding Videos and other large files to Moodle via Panopto or OneDrive

If you recorded or organized the meeting, you can share the recording with people who weren’t invited to the meeting—by just sharing it like you would share any other file.

Just find the file in OneDrive or SharePoint and share it directly with people or copy a link and share it however you like.

Important:

• Go here to read the MS Teams guidance on sharing meeting recordings in OneDrive and SharePoint.
• Go here to read the MS Teams guidance on sharing a file in Microsoft 365 .
• If you were not the person who recorded or organized the meeting, you can still share the recording with people weren’t invited to the meeting. However, the meeting organiser or the meeting recorder will need to approve your share action before other people will get access.

For common issues with MS Teams Recordings, visit the Microsoft Teams guidance site.

If you are the organiser of the Teams meeting, you can download a current attendance report during the meeting as well as a final report after the meeting. The report includes the name of each person in the meeting and the time they joined and left.

• During the meeting:

1. If the participants pane isn’t open, select People   in your meeting controls.
2. Click More actions, then select the Download attendance list to download the current attendance info as a .CSV file that you can open in Excel.

• After the meeting:

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the .CSV file.

Alternatively, in Teams, go to Calendar  , open the meeting, and select the Attendance tab. You can view the data directly in Teams or download as a .csv file.

Important:

• Only meeting organizers and co-organizers can view and download attendance reports.
• Reports are stored along with the organizer’s other data, like emails and contacts. Reports are permanently deleted if they leave the organization, and no one else can access them.
• In meetings with more than 120 participants, the attendance report that’s available during the meeting will only include a partial list of attendees. The post-meeting report will contain the full list.
• The report does not currently include view-only attendees.
• If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting. You can go to the Attendance tab in the Teams calendar invite for all channel meeting attendance reports.
• If someone waits in the lobby and doesn’t get admitted to the meeting, they won’t be included in the report.
• When a participant is on hold in a meeting, their info is still included for this period of time in attendance report.

Detailed information about viewing and downloading meeting attendance reports can be found on the official Teams Guidance website.