Whiteboard is a digital canvas that allows staff and students to create real-time collaborative workspaces. Whiteboard supports freeform drawing, images, documents, and text.

Whiteboard is available both inside of Microsoft Teams, and outside of it, and can be accessed on a range of desktop and mobile devices as well as in a web browser.

Starting the Whiteboard

Starting the Whiteboard in a Teams Meeting

  1. Start or join a meeting in Teams.
  2. Click on the share icon on the main tool bar.
  3. Click on Microsoft whiteboard to open up a new whiteboard canvas.
  4. Choose a new Whiteboard or one from the gallery.  If you stop sharing the whiteboard and then relaunch it, this will open up the same whiteboard that was being used in the session.
  5. Select either ‘Present Whiteboard’ or ‘Collaborate on Whiteboard’ if you are prompted to.  Note: You can change the mode by clicking on the settings wheel at the top right of the screen. Settings button



Setting up a Whiteboard before a Teams Meeting
You can set up a whiteboard before a meeting starts. To do this, follow the steps below.

  1. Set up a Teams meeting, inviting all attendees and click send.
  2. Go into the Teams calendar, click on the meeting and then click on Edit to bring up the meeting details.
    Alternatively double-click on the meeting to bring up the meeting details.
  3. Click on the whiteboard tab at the top.
  4. Select the mode. You can now start working on the whiteboard. All changes will be saved automatically.



Accessing the Whiteboard via the App
You can use the Whiteboard outside of Teams by going directly to the web app or by downloading the app to your desktop.

  1. To use the web app go to: https://whiteboard.office.com/ and sign in with your Roehampton username and
  2. When you are in a whiteboard in the web version, you can download the app to your desktop by clicking on the settings wheel at the top right of the screen. Then select open in app. This will bring up the option to download the whiteboard app to your desktop.

Using the Whiteboard

The Canvas – The canvas is infinite and allows users to create more space to write or add content. You can use the mouse to zoom in and out or use the controls at the bottom right of the canvas.

Left side [LS]: Here, you will find the ability to select pointer or inking mode, as well as expand or collapse the Create panel. The Create panel lets you add items to your board, such as sticky notes, text, images, shapes, and more. You can also add a comment next to an item on the whiteboard.

Top center [TC]: This is where you will find the different ink options available. There are three pens that you can choose from, you can customize their colour and thickness, and choose whether the pen draws arrows. You can also find the laser pointer, highlighter, eraser, and lasso tools here. Use the latter to select multiple items on the board.

Top left [TL]: Here, you can select Home to go back to the board picker, undo or redo your last action, or change the name of your current board.

Top right[TR]: Use the Share link here to get a link that you can share with others to collaborate on your current board. In Settings, you can do things like export the board to an image, format the board’s background, and access Help. Click on the clock icon to activate the timer feature.

The Create toolbar allows you to add text boxes, sticky notes, images, videos, documents and more to your whiteboard. You can also use the toolbar to change the colour and thickness of your pen or highlighter.

Saving a Whiteboard

  • All whiteboards are saved to the cloud automatically when you sign in.
  • You will be able to access all of your recent whiteboards in the whiteboard app, including all the whiteboards created in Teams.
  • Whether you use whiteboard desktop app, whiteboard for the web, whiteboard mobile app or whiteboard in Teams they are always synced.

You can export your whiteboard as an image. To do this follow the steps below.

  1. Click on the settings icon at the top right of the screen.
  2. Click on export image.
  3. Select the resolution.
  4. Click Export.

For more comprehensive guides on using the whiteboard click on the links below.

Guides to Microsoft Whiteboard
Tips and Tricks for Microsoft Whiteboard