In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting. The options you see will depend on if you are using the desktop app or web version.
All options are described below:
-
Screen lets you show everything on your screen.
-
Window lets you share an open window like a specific app you have open.
-
Microsoft Whiteboard lets you share a whiteboard where participants can sketch together.
- PowerPoint Live lets you share a PowerPoint presentation.
MS Teams desktop app
- Select Share content
and choose if you want to share your computer audio (for example if you’re going to play a video from your computer). - Select what you want to share screen, window, powerpoint or whiteboard
- After you select what you want to show, a red border surrounds what you’re sharing.
- Select Stop sharing to stop showing your screen.
MS Teams web version
The steps for sharing are the same; however, in the web version you will only have the option to share your desktop (screen) or window. You will not see a red border around what you’re sharing.
Share computer Audio e.g. for sharing videos and podcasts
To share video or audio you will need to share sound from your computer when choosing to share your screen, select Include computer sound (on Desktop version) or tick the Share Tab Audio or Share System Audio checkbox (on Web Version).
Desktop App
*Meeting participants won’t see any notifications that might come in but if you share computer sound, they will hear any notification sounds.
Video players – Free and subscription
Please be aware that for some sites the videos will not display to others in the Teams room due to the sites security settings. Please do check the sites you intend to use first with your eLearning Advisor if you are unsure.
| Plays when screensharing | Does not play when screensharing |
| Netflix (requires subscription)
ROB (Roehampton Online Broadcast) |
Channel 4
ITV Amazon Prime Kanopy Mubi BFI Player (except free resources) |
By using a presenter mode such as Standout, Side-by-side, or Reporter in a Teams meeting instead of sharing screen or window content only, you become a more engaging and integral part of your presentation.
To use a Presenter Mode, select your preffered mode after you click Share content
-
Interactive presenter modes are only available for the desktop version of Teams.
- Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.
-
When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. If you close this window and need it again, restart the presenter mode.
To allow others to present in a meeting, you need to promote them to presenter.
- Click on ‘Show Participants’
2. Click on the 3 dots next to the participants name and click ‘Make presenter’.
You can also assign co-organisers and presenters before the session starts in your meeting options