Create a meeting

  1. Go to: or open Webmail via the staff portal
  2. Click on the calendar icon in the task bar on the left hand side of the screen
  3. Click on ‘New event’
  4.  Enter the title of your lecture/seminar
  5. Select the date and time of the session
  6. If this is going to be a recurring meeting, follow the steps below. If not, you can skip to the next step
    • Click on the drop down menu which will be set to ‘Don’t repeat’ by default and then select the appropriate option i.e. Weekly
    • A ‘Repeat’ pop up box will appear.  Ensure the information is correct and then click on ‘Save’
  7. Click the ‘Teams meeting’ toggle so that it is selected

Adding required / optional attendees

If there are specific people you would like to invite to the meeting i.e. other colleagues, guest speakers, etc., you can use the ‘Add attendees’ option to search for and invite people. By doing this they will receive an email invitation and the meeting will be added to their calendar (after they accept).

To invite students, we recommend sharing the meeting link on your module Moodle page as detailed below.

Sharing your meeting link with students

9. To obtain the meeting link to share with students and colleagues, right click on the link ‘Click here to join the meeting’ and click ‘Copy Hyperlink’. You can then distribute this by pasting it onto your module Moodle page.
10. Click on ‘Save’