MS Teams - eLearning Services University of Roehampton

Microsoft Teams is a collaboration and video conferencing platform that integrates with other Microsoft/Office 365 apps such as OneDrive, SharePoint, Outlook, Excel, PowerPoint and Word. It is the ultimate app for hybrid working and education as it comes with many features all in one app such as messaging chat, channels, calling, video meetings, screen sharing, calendar, file sharing, webinars and external collaboration.

We have a separate guide for each of the following sections.

If you are experiencing issues using Teams there is also guidance in our troubleshooting guide found here, which should help make sure you are fully logged in and using the latest version of the application. IMPORTANT! We do advise that you install the Teams app for when it comes to accessing the meeting.

Creating a meeting link (including recurring meeting, inviting & sharing link)

Create a meeting via your university calendar on Outlook or Office 365 webmail;

Creating a meeting link in the Outlook app. Click here to access the guide.
Create a meeting link in Office 365 Webmail. Click here to access the guide.

Create a meeting via Teams itself;

Create a meeting link in the Teams app. Click here to access the guide.
Create a meeting link on the Teams web app. Click here to access the guide.

Webinar

Meetings generally include a lot of interaction among the participants incl. students. Webinars are more controlled with added options for Q&A and polls. A key difference between webinars and Teams meetings is that webinars support registration and provide attendee engagement data.

Webinars are not recommended for standard on-line lectures as students should not have to register to attend these. However, they can be useful when setting up larger university-wide online events and online events with a number of external attendees.

Create a webinar with a registration form. Click here to access the guide.

Meeting options

This guide covers the following items, click here to access the guide.

Who can present
Who can access/bypass the lobby
Mics & Cameras

Managing a meeting

This guide covers the following items, click here to access the guide.

Chat
Participants
Muting
Camera
Reactions
Captions
Recording
Transcript
Customising Meeting View
Q&A

Whiteboard

This guide covers the following items, click here to access the guide.

How to start
How to use
How to save

Breakout rooms

This guide covers the following items, click here to access the guide.

Setting up
Other managers
Using

Screen sharing

This guide covers the following items, click here to access the guide.

Specific window
Whole screen
Sharing sound
Allowing others to present

Allowing others to present

This guide covers the following items:

Setting permissions before the session. Click here to access the guide.
Setting permissions during the session. Click here to access the guide.

Allowing external guests

This guide covers the following items, click here to access the guide.

Lobby notification
What external guest sees
No access to chat afterwards

Recordings

This guide covers the following items, click here to access the guide.

Where are they saved
How to download
How to upload to Panopto
How to share

Microsoft Bookings

This guide covers the following items, click here to access the guide.

How to set up a booking site
How to use it
How to publish it

Downloading/Installing Teams

For information on how to download Teams on your own device or have it installed on your Roehampton device, please visit the University IT Systems web page.

Q&A

This guide covers the following items, click here to access the guide.

Enabling the Q&A feature
Asking and answering questions
Q&A Settings
Anonymous questions