Microsoft Teams is a collaboration and video conferencing platform that integrates with other Microsoft/Office 365 apps such as OneDrive, SharePoint, Outlook, Excel, PowerPoint and Word. It is the ultimate app for hybrid working and education as it comes with many features all in one app such as messaging chat, channels, calling, video meetings, screen sharing, calendar, file sharing, webinars and external collaboration.

We have a separate guide for each of the following sections.

If you are experiencing issues using Teams there is also guidance in our troubleshooting guide found here, which should help make sure you are fully logged in and using the latest version of the application. IMPORTANT! We do advise that you install the Teams app for when it comes to accessing the meeting.

Creating a meeting link (including recurring meeting, inviting & sharing link)

Create a meeting via your university calendar on Outlook or Office 365 webmail;

Create a meeting via Teams itself;

Webinar

Meetings generally include a lot of interaction among the participants incl. students. Webinars are more controlled with added options for Q&A and polls. A key difference between webinars and Teams meetings is that webinars support registration and provide attendee engagement data.

Webinars are not recommended for standard on-line lectures as students should not have to register to attend these. However, they can be useful when setting up larger university-wide online events and online events with a number of external attendees.

Meeting options

This guide covers the following items, click here to access the guide.

  • Who can present
  • Who can access/bypass the lobby
  • Mics & Cameras

Managing a meeting

This guide covers the following items, click here to access the guide.

  • Chat
  • Participants
  • Muting
  • Camera
  • Reactions
  • Captions
  • Recording
  • Transcript
  • Customising Meeting View
  • Q&A

Whiteboard

This guide covers the following items, click here to access the guide.

  • How to start
  • How to use
  • How to save

Breakout rooms

This guide covers the following items, click here to access the guide.

  • Setting up
  • Other managers
  • Using

Screen sharing

This guide covers the following items, click here to access the guide.

  • Specific window
  • Whole screen
  • Sharing sound
  • Allowing others to present

Allowing others to present

This guide covers the following items:

Allowing external guests

This guide covers the following items, click here to access the guide.

  • Lobby notification
  • What external guest sees
  • No access to chat afterwards

Recordings

This guide covers the following items, click here to access the guide.

  • Where are they saved
  • How to download
  • How to upload to Panopto
  • How to share

Enabling scheduling of appointments with Microsoft Bookings/Book with Me

Bookings with me is a personal version of Bookings, and is used for scheduling 1-on-1 meetings. Please note, this option is not currently available for Visiting Lecturer’s. This is expected to be rolled out by IT in the future but please contact the ServiceDesk for more information. An alternative to use would be the Scheduler activity in Moodle (please see below for more info).

This guide covers the following items, click here to access the video guide. You can also use Microsoft’s own written step by step guide.

  • How to set up a Bookings with Me page
  • How to use it
  • How to publish it

If you would like to organise 121’s via Moodle you can use the Scheduler tool. Students can book a slot and get reminders and cancel their slots if needed. Slots are added to the Moodle calendar but are not integrated with your Microsoft Roehampton calendar or Teams. You can allow multiple students to join a slot unlike the Bookings option. It’s possible to share a link to an online Teams room via the Scheduler for students to access but ensure you that students are sent to the Teams lobby rather than being able to access the room while you are still talking to another student.

Downloading/Installing Teams

For information on how to download Teams on your own device or have it installed on your Roehampton device, please visit the University IT Systems web page.

Q&A

This guide covers the following items, click here to access the guide.

  • Enabling the Q&A feature
  • Asking and answering questions
  • Q&A Settings
  • Anonymous questions