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ePortfolios: Managing Submissions and Grading

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If you are using ePortfolios as an assessment tool for your students then when your deadline is reached, you will need to turn on moderation. Students will then be unable to make changes to their post and page content. (If you have a student with an extension, you can amend their access to allow them to submit late).

Approve students on the class blog

In order for staff to manage student blogs and to enable moderation on the deadline you must ensure that all students are attached to the class blog by approving them once they have requested access (usually after an eLearning Services training session);

  1. Click on My sites at the top of the ePortfolios page (after login) and select the correct class site > e.g. My Class: English- ENG020N215Y 2016-17 OR look for the link to your class site on your Moodle module.
  2. On the page that appears click on My Class (left hand column) and then Approve any student requests to join the class that are needed.
  3. If any students are missing please ask students to request access to the class. You can refer students to the moodle helpdesk moodle@roehampton.ac.uk for assistance if they need guidance.

On the Assessment due date

In order to stop students making changes to their post and page content you will need to turn on moderation for the class blog which will affect all the student blogs attached to the class. Follow the steps below;

Ensure all students are attached to the class blog;

  1. Click on My sites at the top of the ePortfolios page (after login) and select the correct class site > e.g. My Class: English- ENG020N215Y 2016-17 OR look for the link to your class site on your Moodle module.
  2. On the page that appears click on My Class (left hand column) and then Approve any student requests to join the class that are needed.
  3. If any students are missing you can contact the elearning team.

When the assessment due date/time has passed (2pm) then change the moderation setting.settings

  • When you are on the correct class site (see step 1 above)click on My Class (left hand column) and then Settings.
  • Next to moderation on student blogs select I must approve all posts.

moderation

  • Click Save.
  • You can then access the work by clicking on My Class and then Student Blogs. From here you can click a students blog name or URL to view the published version.
  • Students will no longer be able to update work or publish new pages/posts to their live site (this is the view that you can see when you visit their blog url).
  • There may be instances where students are submitting late and have the option to submit work for review however students should be advised that they must publish their work and to enable them to so this you should use the steps below.

Students with Mitigating Circumstance approval

If students have mitigating circumstances then you will need to update their access following adding the moderation settings above;

  • When you are on the correct class site (see step 1 above) click on My Class (left hand column) and then select Student Blogsstudent-blogs
  • Find the student blog that has been given approval for mit. circs.
  • Click on the dashboard link to go to the students blog (we advise right clicking to open the students blog in a new window so you can easily return to your class blog)

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  • On the students blog dashboard click on Users (left hand column) and then select All Users.

stefnew

  • Tick the name of the student who owns the blog, from the Change role to… drop down menu select Administrator and click Change. change-role
  • You will then need to let mit. circs. students know that they will then be able to continue to edit and then publish their work and that they will need to ensure they have published their work before their new deadline.
  • You will also need to ask students to contact you on the day of their deadline when their work is ready and you can then revert their permissions back by following the steps above and select student instead of administrator. Students will then no longer be able to publish their work.
  • You can then access the work by clicking on My Class and then Student Blogs. From here you can click a students blog name or URL to view the published version.

Students who request to submit late

If students request to submit late having missed the deadline then you will need to update their access;

  • When you are on the correct class site (see step 1 above) click on My Class (left hand column) and then select Student Blogs

student-blogs

  • Find the student blog that has asked to submit late
  • Click on the dashboard link to go to the students blog (we advise right clicking to open the students blog in a new window so you can easily return to your class blog)

new-image

  • On the students blog dashboard click on Users (left hand column) and then select All Users.
    stefnew
  • Tick the name of the student who owns the blog, from the Change role to… drop down menu select Administrator and click Change. change-role
  • Contact the student to let them know that they can continue to edit and then publish their work and that they will need to ensure they have published their work before their new deadline. Advise/remind them of penalties for late submission.
  • You will also need to ask the student to email you when their work is ready and you can revert their permissions back by following the steps above and selecting student instead of administrator. The student will then no longer be able to publish their work.
  • You can then access the work by clicking on My Class and then Student Blogs. From here you can click a students blog name or URL to view the published version.

Releasing Grades and Feedback to Students

There are several ways in which you can give grades and feedback to students using offline marking options on Moodle. Please contact your eLearning Advisor to discuss the best option for you.

Access and advice for External Examiners and other markers

You can request to add additional staff to the ePortfolios such as External Examiners to view students ePortfolios. Please contact your eLearning Advisor to request.

External Examiners and other markers

If you are viewing/marking work on ePortfolios please view the guidance below;

  1. For the many modules, students will have been asked to post links to their ePortfolio pages into a Moodle submission inbox. You should be able to click on the inbox in the module and click the submissions to view the ePortfolio links. You may have to scroll along the page to find the links.
  2. For University of Roehampton staff please use your University of Roehampton IT login details, to login to the ePortfolio site via the links. External staff will be emailed with login details.
  3. If you do not have individual blog links to follow from Moodle or directly from module convenors then you can login directly to http://eportfolios.roehampton.ac.uk/ to find the students blogs.
  4. Go to My sites at the top of the ePortfolios page and from the dropdown menu select the correct class site > e.g. My Class: English- ENG020N215Y 2016-17.
  5. On the page that appears click on My Class (left hand column) and then select Student Blogs.
  6. This will then show you the page with the link to all the student blogs. Each box displays the students blog title and the blog URL with their username. Click on the Visit option to visit the published blog.

If you cannot view the student blogs you require please contact the lecturer responsible for the module.

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